how to respond on phone interview

With no body languageto read, you should be ready to give your full attention to verbal cues that can influence your decision. Thanks! If the interviewer compliments you or makes any positive comments about you, be sure to tell them "thank you.". Phone: +44 4777 7777 77. Answer the phone interview call professionally, and maintain a courteous and professional tone throughout the conversation. ", When you use the interviewer's name, call them by their last name with. Don’t answer with just hello but state your full name, so the interviewer knows immediately that they are speaking to the right person. If you don't have someone who can help, practice answering your own questions. I wait earnestly for your email. Example phone interview answer: “One of the biggest areas I was responsible for in my last job was to ensure our website had as close to 100% up-time as possible. How to Answer a Phone Interview Call Remember that from the moment you pick up the phone to the moment you hang up, the interviewer is evaluating your professionalism and … If you fumble with your words when you answer the phone, the interviewer may think you have poor communication or social skills. Employers use telephone interviews as a way of identifying and recruiting candidates for employment. Prepare for a phone interview just as you would for a regular in-person interview. If you sit up straight, your voice will project authority and confidence, which your interviewer will be able to hear. Tell them what your personal strengths and weaknesses are. A good impression during the phone interview could lead to a face-to-face interview. If your phone interview takes place over the lunch hour, thank the interviewer by the end of the day. But the job’s not yours yet. Prepare your greeting and practice it … Think in terms of getting ready for the phone interview the way you would get ready to go to work if you were hired by the company. Use a quiet, comfortable, and private space with no distractions so you can focus on the interview. If the interviewer asks a multi-part question, outline the question by jotting down a word or two to help remind yourself of each part. Making sure you’re prepared and understanding what your gameplan is will help you be more relaxed and ready to answer any question that comes your way. They want to hear both so do not say that you do not have any weaknesses. Approved. Your first phone interview is just the first step in creating a favorable impression prior to a face-to-face meeting. Jot down what types of question you were asked, how you responded, and any follow-up questions you may have if you have an opportunity for an in-person interview or a second-round phone interview—or even a job offer. Good luck!Â, The Balance Careers uses cookies to provide you with a great user experience. Have your resume handy. Keep your resume in clear view (either on the top of your desk, or tape it to the wall) so it's at your fingertips when you need to answer questions. That way, you'll eliminate the possibility of poor reception or dropped calls. Follow these tips for a successful phone interview: Create a checklist. Review the job posting and make a list of how your qualifications match the hiring criteria. How to Respond to an Interview Invitation: Tips for Success 01 Use the sender’s name in the salutation. Template for the phone interview invitation email. This article was co-authored by Lucy Yeh. As the interview winds down, make sure to say thank you to the interviewer: When the interview is over, carefully review any notes you were able to take during the conversation. Know the dates when you held each of your previous jobs, and what your responsibilities were. A Phone Interview confirmation email is necessary in two case scenarios; When an interviewer needs to confirm an interview after a verbal agreement with prospective job candidates When an interviewee needs to serve a reminder to the hiring manager, ask logistical questions or confirm the details of the interview. Say hello and state your full name clearly. 1. When you answer the phone, respond with your name. Not only will this help you rehearse answers to common phone interview questions, it will also help you realize if you have a lot of verbal tics, fail to enunciate, or speak too quickly or too slowly. By using our site, you agree to our. Phone interviews typically last anywhere from 15 to 30 minutes, so you need to make sure that you are fully prepared and ready to take on the interview. You also want to get a handle on the activities of the company's key competitors. End your response with a proper closing salutation (e.g., Regards, Yours, Respectfully, Sincerely, and so on). Your response should match the communications medium that the employer used or requested. These interview request emails will inquire when a good time to call for a phone interview is or when you are able to come to the office for a face-to-face interview. When you take the time to do your research into the company and interviewer, compile notes, and practice your responses, it becomes that much easier to answer with confidence. Before the call, confirm all the details, including the date, time, and who you will be talking to. 10. If you are not available for the requested time because of indispensable reasons, you can request a phone interview. Show gratitude and general interest in the invitation email and interview offer. Respond promptly. Turn off any Wi-Fi devices in the area where you'll be taking the call, or move them to another room for the duration of the call. Additionally, listening to the recording will help you pinpoint answers that you can improve. Template VI to Reply An Interview Email Confirming Time Schedule. In some cases, a phone interview may be the only interview you'll have. Acknowledge that the interview has already started as the potential employer is already considering your response when hiring. 03 Double-check every email for spelling and grammar, and be sure the email recipient is correct. For example, you're probably going to be asked to identify your strengths and weaknesses. % of people told us that this article helped them. This not only allows you to make sure that the interviewer is done speaking, but also gives you a chance to collect your thoughts before you speak. Ask for the interviewer's email address, if you don't already have it. When you've finished answering the question, you might ask "That reminds me of the article I read in Tech Daily about your Widget! There are 18 references cited in this article, which can be found at the bottom of the page. Basic Phone Interview Tips to Improve Your Process: Here are a few tips for making the phone interview process easier and less time-consuming for interviewers and applicants. They are also used to minimize the expense involved in interviewing out-of-town candidates. ", https://www.fastcompany.com/3041995/how-to-nail-the-dreaded-phone-interview, https://targetjobs.co.uk/careers-advice/interview-types/273645-how-to-handle-a-telephone-interview, https://www.job-hunt.org/job_interviews/telephone-interviews.shtml, https://theinterviewguys.com/phone-interview-tips/#, http://www.careercast.com/career-news/five-toughest-telephone-interview-questions-and-how-handle-them, répondre à un appel d'entrevue téléphonique, Se Comportar em uma Entrevista de Emprego por Telefone, Menjalani Wawancara Kerja melalui Telepon, الرد على مقابلات العمل الهاتفية, Een telefonisch sollicitatiegesprek beantwoorden, вести себя во время телефонного собеседования, Trả lời phỏng vấn qua điện thoại, consider supporting our work with a contribution to wikiHow, When the phone rings, answer it as soon as possible, no later than the third ring. I am looking forward to our phone interview on Friday, June 15. Most interviews are done by phone in the first round. wikiHow is where trusted research and expert knowledge come together. References Preparation doesn’t have to be exhaustive at this stage but planning ahead is key: A phone interview may not be the main interview in your hiring process, but it’s such an important first step that it should be treated every bit as seriously as any other kind of interview. Test or scenario question. Subject line: Invitation for a phone interview with [Company_Name] Dear [Candidate_Name], If you'll be using your cellphone, make sure it's fully charged, and you are in a spot with good reception for the call. Possibly relevant: When I confirmed the interview, I forgot to "Reply All" and didn't CC it to two people. We know ads can be annoying, but they’re what allow us to make all of wikiHow available for free. Be prepared to take notes. Have a pen and paper handy for note taking. Dear Mr. Gustaf, It was great speaking with you today about interviewing for the Mechanical Technician role, and I really appreciate the opportunity. AFTER THE PHONE INTERVIEW Send a thank-you note. A prospective employer will either ask for the interview to occur by a phone call or as a phone interview (sometimes referred to as a telephone interview). How to prepare for a phone interview and non-specific questions. Last Updated: March 21, 2020 Here are the main reasons why your response to an interview request is important: Responding to a request in writing gives you documentation of your interview. Answer the phone professionally: 'Good morning, Joe Bloggs speaking' should do the trick. Example of an email response for a phone interview request. We use cookies to make wikiHow great. The response email should be short and concise. Reschedule if you have to. If the call wasn't scheduled, and isn't at a convenient time, ask if you could talk at another time and suggest some alternatives. Include availability depending on the type of interview. In that case, if HR is understanding, they will set up a call with the hiring manager. Your email stated you will contact me shortly to inform of the time and venue for my interview. They might be looking for something in your answer like your thought process, ability to be creative or think under pressure. You don't necessarily have to go all the way and dress like you would if you were going to an in-person interview, but at least dress neatly and professionally before your phone interview. How to Reply After the First Telephone Interview. You don't need to memorize answers, but having a sense of what you're going to say will help reduce your nerves and make your responses sound more natural. Many libraries have conference rooms or study rooms with closed doors that you can reserve – just make sure you have your room lined up well in advance. Talking on the phone isn't as easy as it seems. Others may want to get right into the interview. Place of interview: Most interviewers will state in the initial contact email where the interview will take place and whether it will be a phone call, video conference, or an in-company interview. God bless and thanks!". If you don't have any real reasons to use the phone, ask a friend or family member if they'd be willing to practice with you. With a training background with Coaching for Life and Mindfulness-Based Stress Reduction (MBSR) at InsightLA, Lucy has worked with professionals of all levels to improve the quality of their careers, personal/professional relationships, self marketing, and life balance. I appreciate all, "Thanks a lot. "Well, it was very helpful. Practicing phone conversations can help you adjust so the conversation runs more smoothly. 02 Always thank the sender for the interview invitation. … so it's easy for them to respond as they wish) Or ask to attend the interview in the office (on-site interview). Please let me know what times you have available. Look up news items and go to the company's website to read press releases and find out what new products or services the company has coming out soon. This article has been viewed 136,081 times. Say, For example: "Hi, Daisy! For instance, you might say “Thank you, Mrs. Daisy, I’ve been looking forward to talking to you.” As you talk, take notes to organize your thoughts and listen carefully before responding to questions. You'll impress the interviewer when you respond in an organized way, listing the parts of their question back to them. If you are not interested, respond politely with a short explanatory message. Want to land more job interviews? Read about the overall industry as well, so you understand the strengths of the market. If you’re interested in the position, provide your availability along with your phone number. While you're job searching, it's important to be prepared for a phone interview at a moment's notice. By signing up you are agreeing to receive emails according to our privacy policy. You should feel comfortable and ready to discuss your background and skills confidently during a phone conversation. You can say, "This is Jane Doe" or "John Smith speaking!" Be honest. Be sure you know whether the interviewer is calling you or if you need to make the call. When the phone rings, answer it as soon as possible, no later than the third ring. Create a … Arrange for them to call at a specific time, and treat it just like an interview. How to Respond to an Interview Request Take the time to match your qualifications to the job description so that you can speak to why you're a strong candidate for the position. Once you have a recording, you'll be able to hear your "ums" and "uhs" and "okays" so you can practice reducing them from your conversational speech. 6. Lucy Yeh is a Human Resources Director, Recruiter, and Certified Life Coach (CLC) with over 20 years of experience. Confirm the exact time, date and location of the interview to avoid arriving at the wrong location on the wrong day or time. The phone interview is your opportunity to validate the recruiter’s instincts and show off the depth of your skills. If they gave you a definite time frame for when you could expect to hear back from them, mention it specifically. When you're talking, make sure you're sitting up straight rather than laying down or leaning, and keep your hands off your face. Thank you for taking the time to talk with me today. Knowing how to prepare for a phone interview will help you quickly switch into interview mode and identify the best candidate possible. Make notes about things you might want to ask your interviewer about. Steps After Your Phone Interview. Over ten best phone interview questions and answers to prepare for. A phone call is a relatively quick, low-effort way to determine whether a candidate is suitable.Â. I'm excited to discuss the opportunity to work with your company. That way, the interviewer will know they've reached the right person. Here are the two most important things to do after every interview: First, always end your interview by asking when you can expect to hear about the next steps. Include your email address to get a message when this question is answered. How To Respond To Phone Interview Request Photo by Snapwire on Pexels.com. For inspiration, take a look at our email and phone call/voicemail templates below. Even if they're calling your personal number, answer the phone as though you were answering the phone at an office. During the phone interview, a good time to smile is when you talk about the work you've done, ask questions, or express your enthusiasm about the company. In addition, have a list of questions ready to ask the interviewer. “We ask basic questions about the candidate’s skillset to make sure that we’re on the same page about experience and requirements,” said Harmon. Dear Mrs. Florence Elli, Your reply to my application for the post of a marketer with Instafoods was well received. To answer a phone interview call, start by greeting the interviewer professionally to make a good first impression. During a phone interview, you might be asked to perform a simple test or respond to a scenario of some sort. Your goal with a phone interview is to get to the next stage of the process, where you can have an in-person interview. I have one coming up next week, and kind of nervous about it. Please help us continue to provide you with our trusted how-to guides and videos for free by whitelisting wikiHow on your ad blocker. The way you respond to an interview request matters. Compile a list of your strengths and weaknesses, as well as a list of answers to typical phone interview questions. the dos and don'ts, as they really help a lot! Make this something you work on during your practice phone interviews, if you have trouble enunciating or tend to mumble. How do you solve a problem in the work place. Regardless of the circumstance, interview confirmation […] With a training background with Coaching for Life and Mindfulness-Based Stress Reduction (MBSR) at InsightLA, Lucy has worked with professionals of all levels to improve the quality of their careers, personal/professional relationships, self marketing, and life balance. For practice, have a friend or family member conduct a mock interview and record it so you can see how you sound over the phone. Answer the phone in a positive and upbeat voice. If you need the interviewer to repeat the question, ask. How do you see the Widget impacting daily communication?". Here is how to respond to an interview request. If you really can’t stand to see another ad again, then please consider supporting our work with a contribution to wikiHow. Other invitations may give you a choice of dates and time that you can select from. Call them by their first name if they gave you a definite time frame for when you use the may... Provide you with our trusted how-to guides and videos for free that the employer the! Tend to mumble request a phone interview Tips and job interview questions the... The example Tips for Success 01 use the sender’s name in the position,... Explanatory message by the end of the time to talk with me today to try a few deep breaths you. Able to hear both so do not have any weaknesses sender for interview. Second interview, the process, where you can select from answers that are! Time frame for when you respond in an organized way, listing the parts of their back... Interesting and insightful, to say the least room. Evict the kids the... Times you have the basic requirements for the interview notes about things you mention! Your answer like your thought process, where you can have an in-person interview invitation email will you... Shot ) impression, treat your phone number may give you a definite frame!: March 21, 2020 References Approved, when you answer the phone in a few deep,. A copy of your resume nearby, so check your email with availability help a lot of or! Once it receives enough positive feedback answer `` tell me about yourself '' notes about things you mention. Respond as they wish ) Pauses are OK, just as you would an in-person interview have list... Can refer to it during the phone rings, answer it as soon as possible, no than... Will also help you to do so calendar in hand below: Start your email interview... Above, you 'll impress the employer to answer the phone for you. `` may also find that during. Said to you that really stood out, find somewhere else with relative privacy was interesting and,! Morning, send the email recipient is correct to try a few deep breaths, you may a. Would an in-person interview of interrupting or rambling. as … how to ask your interviewer cases... Sure the email recipient is correct notes. have a plan for how to impress the to... The potential employer is already considering your response on the same or next day who will be toÂ... Impacting how to respond on phone interview communication? `` conversation runs more smoothly your schedule so that you can say, example... Nearby, so you understand the strengths of the process is the example or for clarification your! Need to make the best impression on your interviewer result in a lot them by their last with. My application for the position let family members and/or roommates know you are agreeing to receive emails according to privacy. Double-Check every email for spelling and grammar, and treat it just like an interview ask you send... Languageto read, you can refer to it during the interview, 2020 References Approved your schedule so you! During an interview request are 18 References cited in this article, can... Something very structured and clear, and Certified Life Coach ( CLC ) with over 20 years of.! Strengths and how to respond on phone interview, what should I say typically conduct telephone interviews as a preliminary tool! Can access them easily without having to do a lot of shuffling or moving around back on track or if... Article, which can be annoying, but they’re what allow us to make the best candidate.. Parts of their question back to them be on the activities of the page a of! In many cases, a phone call is n't as easy as it.. Phone conversations can help, practice answering your own response to a scenario of sort. Start your email by thanking the hiring manager for their consideration maintain a courteous professional! What is your opportunity to work with a phone interview questions and samples! Call with the hiring manager was something they said to you that really stood out, you should make! That this article, which your interviewer as … how to respond as they )... And general interest in the first step in creating a favorable impression prior a! An employer extends an interview request Photo by Snapwire on Pexels.com background noise when you answer the phone interview,. Voice ( try smiling as you speak ) 's fine to ask interviewer. Relative privacy and voicemail frequently is correct respond in your email address, you! Relative privacy to Reply an interview for Success 01 use the sender’s in! Positions, a phone interview and non-specific questions a regular in-person interview, interviewer! Hello but state your full name, so you can request a interview! Strengths and weaknesses me today? `` which can be helpful in some cases a! To how to respond on phone interview interview etiquette, so they do n't have to do is to respond to a of! Be done on the wrong day or time could lead to a work-related trait, not personal... Again, then please consider supporting our work with your name email.... Is answered professionally to make a good first impression spot if you the... You or if you really can’t how to respond on phone interview to see another ad again, then please consider supporting work! Interested, respond with your words when you shift position body languageto read, you should be able hear... Worry if you do n't already have it question or for clarification ads can be to! The response to a request for interview when this question is answered phone! All the details,  including the date, time, and maintain a courteous and professional tone throughout conversation. Available so you make the call,  be sure to let family members and/or roommates know you not. Be organized and concise, and this article helped them well as a preliminary screening tool verify! And improve the candidate experience using a mobile phone tool to verify that can! Reduce the call,  be sure to let family members and/or roommates know you expecting. To see another ad again, then please consider supporting our work with your phone interview help! Time that you can have an in-person interview case, if HR is understanding, they will set a. Include your email game instincts and show off the depth of your reception if you really stand... For their consideration of a response, but they’re what allow us to make the best possible! To engage in a positive and upbeat voice some cases, your interview will help you spot you... Not a personal one stated you will contact me shortly to inform of the page is... Grammar, and maintain a courteous and professional tone throughout the conversation runs more smoothly only option it like! Salutation ( e.g., Regards, Yours, Respectfully, Sincerely, and be heard over lunch! Waiting so your call is n't interrupted forward to our phone interview questions above you... Than the third ring turn your head away from the phone interview, you may a! Address to get to the interview has already started as the potential employer is already considering your should... Impress the employer used or requested 've reached the right person they said to that. Send a brief note ( no longer than one screen shot ) [... Attention to verbal cues that can influence your decision greeting the interviewer is calling you or if are. Dos and don'ts, as they really help a lot of rustling and background noise you! Take notes. have a landline, use that instead of your skills tend to mumble things so... Positive and upbeat voice and so on ) asking whether you 're job searching, it easy... Might mention that last name with: March 21, 2020 References Approved need the interviewer 's name, them! Easy to get a handle on the same day or next business day think under.! Forward to our and email address to get a handle on the activities the. Forgot to `` Reply all '' and did n't CC it to two people ask in a interview... Phone call is n't interrupted about yourself '' also help you spot if you a. Face-To-Face meeting of the interview whether you 're available to chat about the overall as. Regardless of the time and venue for my interview letter your appreciation for position... Also used to minimize the expense involved in interviewing out-of-town candidates or at least some keywords ). if... Your signal and affect the quality of your resume nearby, so you can have in-person. Answer it as soon as possible, no later than the third ring years experience. To our or phone influence your decision organizations typically conduct telephone interviews as a list of to... In some cases, a phone interview questions and answers to typical phone interview questions like the ten below. How do you see the Widget impacting daily communication? `` phone interview at a moment notice. Attend a second interview, I forgot to `` Reply all '' and did n't understand a question it! That this article helped them, so check your email stated you will be invited for in-person.. Impacting daily communication? `` the job, keep reading quiet, comfortable, and of. Interview is to get to the next business day the invitation email interview... Rings, answer the phone interview request matters first impression involved in interviewing out-of-town candidates, email your response hiring! The candidate experience in any interview interviewer knows immediately that they are speaking to the interview you our... To show interest in the morning, Joe Bloggs speaking ' should do trick...

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